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Visitor Management Benefits Daily Operations

visitor management daily operations

Visitor Management Daily Benefits

A visitor management system can benefit your company with its day-to-day operations. Even if your office is working at limited capacity right now because of COVID, visitor management helps add a new level of pre-screening for visitors before they arrive on location. Visitor management is a huge boost for security, but it also saves money, prevents miscommunication, and provides assistance with COVID visitor procedures.

Here are a few examples of how a visitor management system can improve your everyday operations:

Capture and Store NDAs

A key element in conducting business is welcoming visiting companies. However, allowing certain visitors to enter your facility does come with some potential concerns – snooping, spying, or intellectual property theft.

To avoid being exploited, many businesses require visitors to sign non-disclosure agreements (NDAs) before visiting their facilities. A visitor management system can deliver NDAs to visitors during the pre-registration process or at check-in. If you discover a visitor has violated the NDA at a later date, you have a signed document to pursue appropriate legal recourse.

Eliminate Deceptive Billing

In many cases, especially in large and multi-tenant buildings, working with contractors involves an element of trust. If your company does not have a foolproof sign-in/sign-out system for contractors, you must trust them to bill you honestly. How do you know if your contractor’s invoices reflect the actual hours they worked?

An electronic visitor management system can accurately track when your contractor begins and ends work. One visitor management user concerned he was being improperly billed, began recording his contractor’s times through his system. He was then able to compare the visitor management data to the contractor’s invoices, identify discrepancies and correct them.

By doing so, he saved enough money to recoup the investment he made in purchasing the visitor management system and gained a foolproof way of verifying his contractor’s invoices. The system creates a detailed, digital record of every contractor sign-in and sign-out, providing definitive proof that you’re paying for time worked.

Eliminate Language Barriers

Often, a language barrier can prevent a visitor from registering. This can be a frustrating and potentially embarrassing situation for your visitor – especially in communities with a high number of residents where English is not their first language.

BreezN, our visitor management system scans the visitor’s driver’s license, sourcing all the required information automatically and saving it to the database. Our systems is available in multiple language to help the visitors understand the entire check-in process.

COVID Visitor Policies

Lastly, we can’t ignore how much our everyday routines have been altered as a result of COVID-19. There are some businesses who have remained fully operational, while others work at partial capacity. Visitor management allows companies to pre-screen visitors before they appear on location. The questions can be customized to ask things like: “Have you recently been in contact with someone who has tested positive with COVID-19?” or “Have you recently been feeling ill?” Visitors will also be able to sign NDAs or any other forms before arrival. After the pre-registration is completed, the visitor will get a QR code to scan at the kiosk for an easy check-in.

These are just some examples of how visitor management systems help users better manage daily operations, even during COVID. If you are looking to implement a visitor management system and establish new visitor procedures, contact Veristream at 1-888-718-0807 or schedule a demo online.

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