Visitor Management for Hospitals and Healthcare Facilities

Our visitor management software is designed to create a safe and secure, check-in process for all visitors. 

healthcare visitor management system
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Hospital Security Trends

We work with top hospital and healthcare facilities in the U.S. to help them with their visitor management process and overall security. We know the primary goal in healthcare is to provide care for patients, and visitor management creates a secure environment for staff members to be able to get the job done and help the community heal.

The ASHE 2018 Hospital Security Survey stated: “maintaining security has become 82% more challenging over the past 2 years.” Currently, with only 42% of all hospitals using a visitor management system, we see the trend is moving towards the digital direction; however, many hospitals are still using a paper logbook that doesn’t provide the same level of security and transparency that having a visitor management system does.

COVID Visitor Restrictions

COVID-19 has created new visitor restrictions on patient visitors in hospitals across the country. Our software can pre-screen visitors before they enter the building with a custom questionnaire. It also offers temperature scanning, patient room capacity limits, contact tracing with reports, and a digital check-out process.

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Healthcare Visitor Management System

Visitor Check-In Process

visitor management healthcare

1. Visitor Check-In

Pre-registered visitors can sign in by scanning their QR code or walk-in visitors can manually enter their information.

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2. Visitor Badge

A badge will instantly print for the visitor. Featuring the visitor’s photo, custom information, and your company’s logo.

hospital visitor check in

3. Visitor Check-Out

Visitors check-out at the kiosk with the QR code printed on their badges. Security can now know who’s on the premises at all times.

Visitor Management to Increase Hospital Security

Hospitals and healthcare facilities have trusted us for the last decade to increase their overall security by implementing our visitor management system

Hosted on the Microsoft Azure cloud, all customer data is encrypted at rest and in transit. All data is stored in a unique private environment, not on a shared server to help reduce the risk of cyberattacks.

visitor badge

ID Scanning

Quickly and securely read an ID industry-standard PDF417 barcode found on any state-issued driver's license to check-in visitors quickly and securely.

visitor badge

Visitor Badges

Instantly print visitors badges after a visitor is approved for check-in. Badge features include the visitor's photo, your company's logo, and customizable fields.

visitor watchlist


Run internal watchlists across all of your sites, run instant background checks, and send instant alerts to security officers when a visitor is flagged.

hipaa compliant

HIPAA Complaint Certified

Companies that deal with protected health information (PHI) must have a physical, network, and process security measures in place and follow them to ensure HIPAA compliance.

prescreening questions

Sign NDAs

Numerous NDA options are available for different visitor types. Capture a digital signature for visitors signing NDAs.

data encryption

Data Encryption

All data moving in and out of your private environment is encrypted with TLS 1.2 and uses 256-Bit AES encryption while at rest.

"We use this software for signing visitors and vendors. It is a very smooth process and quick and easy for people to understand. I very much like how we can save people in the system for simple sign in."
healthcare visitor management
Kenneth Wlodarczyk - Security Officer
Cancer Treatment Centers of America

Best Practices for Hospital Visitor Management Processes

With hospitals focusing more on the patient and visitor experience, visitor management solutions are being adopted to enhance the overall check-in process and to keep staff and patients safe. We’ve put together some additional resources to help your facility implement and adopt a visitor management system successfully.

Safety, security, and convenience at every stage.​

Visitor management that allows you to stay focused on your primary goal: the care for your patients.

hospital visitor management system