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How to Implement Visitor Management Easily

Visitor Management Considerations

Implementing Visitor Management Easily and Affordably

Occurrences of workplace and school campus violence are at an all-time high. The need to protect employees, visitors, and property in your facility has never been more pressing. Incorporating a digital visitor management system into your organization’s overall security plan provides an added level of safety you can’t get from paper logbooks.

Visitor Management Provides a Protective Barrier

Visitor management systems work as a barrier between the outside world and your work environment by screening each visitor seeking access to the building. Visitors scan their driver’s license for access approval, and their identity is run against internal watchlists and background checks. If the visitor is approved, the VMS automatically prints a visitor ID badge that allows everyone to see they’re allowed to be in the building. This increased level of security puts employees at ease in their working environment, allowing them to be more productive.

6 Steps to Implement Your Visitor Management System

In these 6 simple steps, you can enhance the security of your business and improve efficiency:

  1. To control visitor access to your building, choose the public entrance and lock all other doors. Employees can use HID proximity cards at different entrances, while visitors must use the public entrance.
  2. Position the visitor management system at the chosen visitor entrance and choose a gatekeeper — a receptionist or security guard — to remain at the entrance to help visitors scan their driver’s licenses, and issue ID badges to identify the visitor while they’re in the building.
  3. Train employees to use the system so they can fully understand the procedure. Encourage employees to make visitors aware of the new system ahead of time for a smoother transition.
  4. Post signs on entrances to make visitors aware of the visitor management system protocol. Additional signs should direct visitors to the check-in area.
  5. Require visitors to check out when they leave by turning in their visitor cards. The checkout process provides an accurate account of everyone who is in the building at any given time, which is critical if an emergency arises requiring evacuation. It also provides added security measures, including theft prevention and incident tracking.
  6. Added security procedures may be desirable as well. For instance, some visitors may require an escort to their destination within the building.

Putting a visitor policy in place is an integral part of your building security strategy, and visitor management serves as a protective shield between your facility and the outside world. A digital check-in system can protect your employees, your visitors, your property and assets, as well as provide greater peace-of-mind.

Contact the security experts at Veristream today at 1-888-718-0807 to learn more about custom visitor management system options and how easy implementation can be for you.


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