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Meet Compliance Regulations with Visitor Management

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Meeting Compliance with Ease

Meeting compliance requirements shouldn’t be a burden for your organization, so we help you meet those requirements automatically with our visitor management system. We have experience working with organizations throughout various industries, and we understand the different challenges and needs each specific industry faces when meeting these requirements. Our enterprise visitor management software, BreezN, helps businesses mitigate security risks and avoid fines. Learn more about how we can help with each specific compliance regulation:

GDPR

The European Union’s General Data Protection Regulation (EU GDPR) standardizes and regulates the data protection processes of citizens within the EU and the European Economic Area. Companies that operate within the EU or that process EU citizens’ data must adapt to this recent regulation. Otherwise, they could face heavy fines. 

GDPR affects the way that data is stored across every industry, from pharmaceutical services to manufacturing companies and more. BreezN’s data management system allows for secure and reliable data processing, management, and encryption that meets the mark of GDPR.

OSHA

Held under the US Department of Labor, the Occupational Safety and Health Administration (OSHA) ensures safe and healthful working environments and conditions for all employees. The standards primarily concern those working in construction, maritime, and agriculture, but there are also regulations in place for “general industry” organizations. Record-keeping is imperative in meeting the standards of OSHA, as is the level of worker accessibility to these records. Having a digital check-in system that provides real-time visitor details allows you to run reporting at a moment’s notice.

SOC 2

The second requirement of the American Institute of CPA’s Service Organizational Control, more commonly known as SOC 2, requires that services companies who store data in the cloud must abide by a set of policies. These policies monitor the security, availability, processing integrity, confidentiality, and privacy of customer data. Our software is hosted on the Microsoft Azure Cloud which offers SOC 1, 2, and 3 reports.

ITAR

International Traffic in Arms Regulations (ITAR) is a set of export control laws aimed to prevent sensitive information from getting into the hands of foreign nationals. All manufacturers, exporters, and brokers of defense articles, defense services, and related technical data are required to be ITAR compliant or certified. Since a visitor management system automates ITAR compliance, the need for trained export compliance staff in-house is eliminated, as is the likelihood of mistakes caused by human error. This not only saves money but also allows businesses to use expert time wisely.

HIPAA

The Health Insurance Portability and Accountability Act (HIPAA) sets the standard for sensitive patient data protection. Companies that deal with protected health information (PHI) must have physical, network, and process security measures in place and follow them to ensure HIPAA compliance. The BreezN system allows for the screening of visitors against internal and/or government-issued watchlists, as well as security alerts if an unauthorized visitor attempts to access your facility.

JCAHO

The Joint Commission on Accreditation of Healthcare Organizations, or JCAHO, is a nonprofit organization based in the United States that accredits over 20,000 healthcare organizations and programs in the country. The Joint Commission has standards on confidentiality and security similar to those of HIPAA.

FSMA

Companies in the food industry are responsible for maintaining compliance under the Food Safety Modernization Act (FSMA), consisting of seven FDA rules that set the standard for food safety practices and procedures. To help companies comply, the FDA compiled a database of mitigation strategies, and one of the strategies is to implement a check in/check out procedure at security or reception areas, which includes verification of proper identification, screening equipment and relinquishment of prohibited items.

C-TPAT

C-TPAT, or the Customs-Trade Partnership Against Terrorism, is a U.S. Customs and Border Protection program that ensures the safety of all goods entering the United States. C-TPAT is like a TSA PreCheck for containers arriving in the U.S. from foreign suppliers. A voluntary program, C-TPAT holds importers responsible for implementing best practices for security across their supply chain to avoid running into any problems when products arrive at the border. Our solution features ID scanning and photo badge printing capabilities to identify unauthorized/unidentified persons efficiently.

 

 

Attempts to meet compliance regulations in a manual system can take numerous staff hours, and they can still fail to meet regulations. Paper logbooks simply cannot offer the same detailed insight due to the manual nature of data collection and reporting. Contact Veristream today at 1-888-718-0807 to talk to a security specialist about how a digital check-in system can assist your company with meeting regulatory compliance, or schedule a demo today to see our software’s capabilities.

 

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